2009 American Transplant Congress

General Information | Helpful Hints

All activities for American Transplant Congress will take place in the John B. Hynes Convention Center unless otherwise noted.


All attendees must register for all events they wish to attend during the meeting. Registration is located in Hall A of the John B. Hynes Convention Center.

The hours of registration are:

Friday, May 29
2:00 pm – 7:00 pm
Saturday, May 30
7:00 am – 7:00 pm
Sunday, May 31
7:00 am – 6:30 pm
Monday, June 1
7:00 am – 6:30 pm
Tuesday, June 2
7:00 am – 6:30 pm
Wednesday, June 3
7:00 am – 1:00 pm

New for Registration this Year

In a continuing effort to be environmentally conscious, badges will not be mailed prior to the meeting. All badges must be picked up when you arrive at the registration desk located in Hall A of the John B. Hynes Convention Center. An email with a bar code will be sent to each registrant prior to the meeting. There are special computers set up for "Express Check In" where you scan your bar code and then proceed to "Badge Pick up." If you are registered but do not receive your email bar code, the procedure is simple, just go to the preregistration desk, give your name to the clerk and your badge will be printed for you.

Program Distribution

The American Transplant Congress Program (supplement to the American Journal of Transplantation), mini-program and meeting bag will be available in Program Distribution. Program Distribution is located in Hall A of the John B. Hynes Convention Center. Please present the ticket attached to your badge to obtain your program, bag and badge holder. You must present the ticket to receive your materials.

Pre-Meeting Symposia

This year there are eight Pre-Meeting Symposia. Essential Immunology for the Clinician, Clinical Updates and Donor-derived Infectious Disease and Transplantation Immunology for the Basic Scientist are full day sessions. Hot Topics in Infectious Disease will take place on Saturday morning. Pediatric Transplantation, Management of Liver Cancer in Liver Transplantation, Hot Topics for the Transplant Professional Clinical Group and The Business of Transplantation will be presented on Saturday afternoon. If you pre-registered for any of the symposia you will receive a ribbon to affix to your badge. You must have the ribbon on your badge in order to attend the course. If you have not pre-registered and wish to do so, you can easily add this event at registration. All syllabi for these sessions are distributed in the meeting room assigned to the event.

Sunrise Symposia

Sunrise Symposia are offered each morning Sunday-Wednesday from 7:00 – 8:15 am. Registration for these is included in your full ATC registration. Continental breakfast will be available each day at 6:30 AM outside the meeting rooms.

Early Morning Workshops

These small focused sessions will take place each day, Sunday – Wednesday. If you registered for Early Morning Workshops, tickets for these events are attached to your badge. If you do not find tickets for these events, this means that your selection or alternate selection was filled to capacity. If you registered by credit card, your card was not charged. If you registered by check, a refund will be sent to you after the meeting. These are limited attendance events and once a workshop is filled, we will not increase the number. You cannot enter the workshops without a ticket. Please check at the registration desk for availability of workshops.

ATC New Investigator Career Highlight Forum

New this year at ATC, this highly interactive session will be held to highlight the careers of past AST/ASTS awardees by providing these individuals with an opportunity to present their research findings to a wide audience and obtain feedback from established investigators. This session will take place on Saturday, May 30 from 4:00 – 5:30 pm and is open to all ATC registrants.


The exhibits are located in Exhibit Hall D of the John B. Hynes Convention Center. The exhibits are an integral part of the complete educational experience featuring the latest in technology and research in the field of transplantation medicine. Detailed information on the exhibits is included in the final program.

Exhibit hours are:

Saturday, May 30
5:30 pm – 7:00 pm
Sunday, May 31
9:30 am – 4:00 pm
Monday, June 1
9:30 am – 4:00 pm
Tuesday, June 2
9:30 am – 2:00 pm

Passport to Transplantation

There is a "Passport to Transplantation" in your meeting bag. Visit the exhibit hall to complete your passport with stamps each day from the specified number of exhibitors (must be different exhibitors to qualify) to be eligible to win a free registration to the 2010 ATC in San Diego. Drop your completed passport in one of the "Passport" boxes in registration by Tuesday, June 2, 3:00 pm. Winners will be announced at the Wednesday Plenary Session and posted on the ATC website. You will also be notified via email following the meeting for confirmation.

Daily Newspaper

This year ATC will publish a daily newspaper, Sunday – Tuesday. Updates on daily events and stories about both associations will be included.

Refund Policy

Requests for refunds must be submitted by May 23, 2009 to be reimbursed. There is a $75.00 processing fee for all refunds. Registration badge and receipt card must accompany requests. Refunds are not processed until after the meeting. Refund requests after May 23, 2009 are not honored. There is no refund for EMW tickets.

Lead Retrieval

Your badge is printed with a readable code that can be scanned by the exhibiting companies during show hours to capture your name and address for follow up information.

CME Credits for Physicians

The American Society of Transplant Surgeons is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to sponsor continuing medical education for physicians.

The ASTS designates this educational activity for a maximum of 34.0 AMA PRA Category 1 Credits™. Physicians should only claim credit commensurate with the extent of their participation in the activity.


Amedco, LLC is accredited by the Accreditation Council for Pharmacy Education as a provider of continuing pharmacy education. Contact hours are pending.


This program is co-sponsored by the AST and Amedco. Amedco, St. Paul, MN. is an approved provider of nursing continuing education by the Wisconsin Nurses Association Continuing Education Approval Program Committee, an accredited approver by the American Nurses Credentialing Center's Commission on Accreditation. Contact hours are pending.

Please stop at the Registration/CME desk to confirm final contact hours for Pharmacists and Nurses

Transplant Coordinators

Category 1 Continuing Education Points for Transplant Coordinators have been applied for through the American Board for Transplant Coordinators.

Online Evaluation Completion

The American Transplant Congress has online program evaluation and CME certificate. You can access the evaluation at any email station in the Cyber Cafe by clicking on www.ATCcertificate.com. Follow the easy instructions for completion. There are no paper evaluations so be sure to go online and complete your evaluation.

American Journal of Transplantation

Wiley-Blackwell, the publisher of the American Journal of Transplantation, has a booth in the exhibit hall. All attendees are encouraged to visit Booths 200, 300 and 301 to pick up a free sample copy.

Member Services

There are membership booths for both the ASTS and AST located in the lobby outside Hall A of the John B. Hynes Convention Center. Membership, future meeting information, public policy information, and society literature as well as computer demonstrations of the ASTS and AST Home Pages will be available. Members and non-members are encouraged to stop by to find out about the many benefits of ASTS and AST membership.

Information/ Restaurant Reservation

An Information/Restaurant Reservation desk is located on the lobby level outside Hall A during the hours of registration.

Press Room

There is an American Transplant Congress Press Room located in Room 107.

This room is open during the following hours:

Saturday, May 30
12:00 pm – 6:00 pm
Sunday, May 31
8:00 am – 5:30 pm
Monday, June 1
8:00 am – 5:30 pm
Tuesday, June 2
8:00 am – 5:30 pm
Wednesday, June 3
8:00 am – 12:30 pm

Speaker Ready Rooms (Slide Preview)

The Speaker Ready/Slide Preview room for all presenters is located in Room 207 of the John B. Hynes Convention Center. Please be sure to check in your slides 24 hours before your presentation.

Poster Sessions

All posters are setup and viewed during the following hours:

Saturday, May 30:

2:00 – 4:00 pm
Viewing Time
4:00 – 7:00 pm
5:30 – 7:00 pm

Sunday – Tuesday, May 31 - June 2:

7:00 am – 8:00 am
Viewing Time
8:00 am – 6:30 pm
5:30 – 6:30 pm

Posters are to be removed immediately following the end of poster viewing. Any poster left on the board will be removed and can be picked up at the Freeman desk in back of the hall. Any posters not picked up at the end of the meeting are discarded. All poster sessions take place in Exhibit Hall C of the John B. Hynes Convention Center.

Cyber Café/ Message Center

Keep in touch with home and office! Complimentary email stations are available in Hall A of the John B. Hynes Convention Center. This area is open during registration hours. There are sufficient stations open for checking your email; however, you are limited to 15 minute sessions.

As a special service to ATC attendees, there is free wireless internet access throughout the John B. Hynes Convention Center.

Shuttle Bus

There is no shuttle bus service this year.

Cell Phones

As a courtesy to other attendees, please turn off your cell phone during sessions.