Policies


Guidelines


Abstract Preparation

  • Abstracts must conform exactly to the instructions provided for electronic submission (by the American Transplant Congress). Abstracts must be submitted in English and all presentations will be in English.

Publication

  • Abstracts accepted for oral or poster presentation will be published online in a supplement to the American Journal of Transplantation, the Joint Journal of the American Society of Transplant Surgeons and the American Society of Transplantation. Abstracts not accepted for presentation will not be published. Abstracts and program will also be posted prior to the meeting on the American Transplant Congress website. Please check this for official publication date.

Previous Presentation of Abstracts

  • Abstracts will not be considered for presentation if they will be published as an article within 30 days prior to the start of ATC, or if they have been previously presented at a national meeting not sponsored by the ASTS or AST. Exception: Abstracts presented or accepted for presentation by a young investigator (defined as a student, resident, or fellow), including those published in a journal supplement associated with an AST or ASTS national meeting within the previous year, can be submitted to the ATC.

Informed Consent

  • Any studies involving human subjects must conform to the principles of the Declaration of Helsinki of the World Medical Association (Clinical Research 1966:14:103) and must meet all of the requirements governing informed consent of the country in which the study was performed. Any transplant procedures performed must meet with the prevailing ethical standards.

Use of Animals

  • All studies involving the use of animals must conform to the 1991 revision of "Guiding Principles in the Care and Use of Animals" (American Physiological Association).

Employees of Commercial Interests

  • ATC recognizes that employees of commercial interests are often involved in research and discovery and encourages these employees to submit abstracts to facilitate the flow of new information. In order to be compliant with the various continuing medical education regulatory bodies, abstracts submitted by employees of commercial interests should not include patient care recommendations. They should focus on the biology, physiology or physics and include content about the discovery process. Abstracts should avoid discussion of products, treatment or diagnostics. Abstracts from employees of commercial interests that are selected for oral or poster presentation will be subject to additional review prior to ATC.

Co-Author Approval

  • Ensure that all co-authors approve of the abstract submission, publication, and potential presentation. Abstracts cannot be changed or withdrawn after December 14, 2016.

Abstract Review

  • Abstracts will be blinded for peer review. Authors should be cautious in using institutional references in the body of the abstract. Do not put author names and/or affiliations in the body. Abstracts which include reference to authors or institutions will not be reviewed.

Awards

  • American Transplant Congress will grant a number of travel awards to assist young investigators to attend the joint meeting. The award is designed to help off set the expense to attend the meeting. Therefore, you must attend the meeting in order to receive the award. If you are selected for an award but do not attend the meeting, you will forfeit the monies of the award. To be eligible for an award, an individual must be a trainee and as such must be within two (2) years completion of their training and/or fellowship, in a program in which either an ASTS or AST member is associated. Awardees will be selected from the pool of eligible applicants based upon the abstract's degree of excellence as determined by the Joint Planning Committee. To apply for these awards, check the appropriate checkboxes and complete the award forms in the submission program. A supporting letter must be uploaded on the Questionnaire page of the Submission Program. This letter must be signed by the applicant's Training Program Director verifying that the award applicant is indeed a young investigator. Authors will not be considered for a travel award if the required letter is not uploaded. The award applicant MUST be the presenting author. No exceptions will be made.

Changes to Abstract

  • You are able to edit your abstract until the submission deadline. After the submission deadline, only minor abstract changes (author or institution changes, disclosure, keyword or questionnaire updates) are allowed. The deadline for minor updates and all withdrawals is December 14, 2016. Any corrections, withdrawals and/or changes will not be accepted after this date. Please note: the submission fee is final and non-refundable regardless of abstract edits or withdrawal.

Abstract Receipt Confirmation

  • You will receive an email confirmation within two business days of submitting your abstract. If you submit on the deadline date and do not receive a confirmation within two business days, please contact CTI Meeting Technology Technical Support at: atc@support.ctimeetingtech.com or 1.217.398.1792.

Abstract Submission Fee

  •  A submission fee of $25 for ASTS and/or AST members (first OR last author) or $50 for non-members is required to submit each abstract. This fee is required at the time of submission and is accepted by online credit card payment only.

Author Disclosure

  • ALL abstract authors are required to disclose any conflict of interest.

Abstract Clinical Content Validation

  • All the recommendations involving clinical medicine in a activity must be based on evidence that is accepted within the profession of medicine as adequate justification for their indications and contraindications in the care of patients.
  • All scientific research referred to, reported, or used in this activity in support or justification of a patient care recommendation must conform to the generally accepted standards of experimental design, data collection, and analysis.
  • Abstract content should not promote recommendations, treatment, or manners of practicing medicine that are not within the definition of CME, or known to have risks or dangers that outweigh the benefits or known to be ineffective in the treatment of patients. Abstracts containing advocacy of unscientific modalities of diagnosis or therapy will not be considered.