Satellite Symposia


Fees, Terms & Conditions


Luncheon Symposium - $75,000

Sunday, April 30; Monday, May 1; Tuesday, May 2 

1:00 pm – 2:15 pm

Includes: Theater-style seating, unless otherwise communicated to the convention center contact and ATC staff, a riser with a podium and head table for two (2), standard AV set (screen projector, computer, two (2) table top microphones, one (1) aisle microphone, and one (1) lavaliere microphone), and three (3) lead retrieval units.

Evening Symposium - $65,000

Sunday, April 30; Monday, May 1; Tuesday, May 2 

7:00 pm – 8:30 pm

Includes: Theater-style seating, unless otherwise communicated to the convention center contact and ATC staff, a riser with a podium and head table for two (2), standard AV set (screen projector, computer, two (2) table top microphones, one (1) aisle microphone, and one (1) lavaliere microphone) and three (3) lead retrieval units


Rules and Regulations


Eligibility

ATC prohibits any company who is not an official exhibitor of ATC to host a satellite symposium.

Symposium Scheduling

ATC is pleased to offer two types of opportunities for industry-sponsored satellite symposia, luncheon or evening.  Time and available space may limited the number of applications accepted.  There is no guarantee any company will be given a luncheon or evening slot.  Every effort will be made to accommodate on a first request basis.  Please note that ATC prohibits satellite symposia during scheduled scientific sessions.  Symposia, or any portion of them, including on-site registration and question-and-answer sessions, may only be held during the designated hours.

Locations

•    Space for each symposium will be assigned within the McCormick Place by ATC Staff.  
•    Space assignments will be confirmed in January 2017.  
•    Contact Caitlin O’Brien at 856-380-6820 or cobrien@atcmeeting.org for additional information.

Services Provided by ATC Staff

•    Work closely with applicants regarding their satellite symposium and meeting requirements.
•    Assign appropriate space, day, time and designate hotel contact.
•    Provide one complimentary pre-registration mailing list for use to promote the symposium.
•    Symposium listing on the ATC website and ATC mobile app.  

Pre-Meeting Policies

•    ATC reserves the right to review all symposium applications and promotional materials and to reject topics, formats or materials deemed inappropriate.  
•    All promotional and marketing materials must be approved by ATC prior to distribution.  It is the sole responsibility of the sponsor to work with ATC to receive approval of materials.
•    Approval from ATC Staff does not constitute an endorsement of the program or its contents by ATC, ASTS or AST. 

On-Site Policies – Posters/Flyers

•    The day prior to your symposium, you are permitted to place a one 22” x 28” poster on every level (total of three posters) of the McCromick Place, Lakeside Center.  
•    If permitted by the hotel, one 22’’ x 28’’ poster can be displayed the day of your symposium in the Hyatt McCormick, Sheraton Grand Chicago Hotel, Westin River North, Marriott Magnificent Mile, Swisshotel & Fairmont.  Contact your assigned hotel contact for specific signage placement guidelines.  
•    Posters and flyers can be displayed and distributed from the following locations:
•    The exhibiting company’s booth and its CME providers’ booth
•    Satellite Symposia Information Booth
•    ATC Doctor’s Bag (if purchased)
•    Handheld posters/flyers are not permitted

Printed and Published Materials

•    All industry sponsors/supporters must be listed on all printed and published materials.  
•    All printed and published materials must bear the following information: Sponsored by…, Supported by…, and Coordinated by…

Content and Use of the ATC Name and Logo

•    All advertisements, promotions or invitations for the symposium must bear the following statement: “This program is not affiliated with ATC.”  This statement must appear on the cover/front page of any copy using at least 12 pt. font size. 
•    The ATC logo or name may not be used in any promotions, advertisements, meeting materials or correspondence related to the program.  

For more information, please contact Caitlin O'Brien at cobrien@atcmeeting.org or +1-856-380-6820. 


Click here to complete your application today!