Submission Deadline: August 14, 2025
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View 2026 Program Topics and Themes
Timeline
The below timeline has been put in place for submission, review, and status notifications.
June 11, 2025
- 2026 Call for Programs launched.
- Program Topics and Themes included.
August 14, 2025, 11:59 PM ET
- 2026 Call for Invited Programs submission deadline
Late September 2025
Policies
All submissions and presenters are subject to evaluation for CME compliance and may be subject to modification or refusal. Employee/owners of ineligible companies (as defined by the ACCME) cannot be considered for CME programming.
Program submission is a proposal only, and that the planning committee has the right to change or alter it in any way they deem fit.
Session proposers should advise all involved in their proposal that submission of a proposal does not constitute an invitation to appear on the program. Individual invitations are sent in the fall from the ATC central office, following the program planning committee’s review and decision on programs.
All proposals must be submitted online. Paper and email proposals will not be considered. Incomplete proposals will not be considered.
Program Proposal Submission Process
Download Submission Instructions
The Call for Programs Submission process is as follows:
- Select a session format
- Confirm an understanding on call for programs submission policies
- Provide proposed session title
- Select program topic
- Provide session description
- Provide 3 goals and objectives
- Indicate whether program is in collaboration with an ASTS/AST Committee/COP
- Select ALL key words that apply to the submission
- Enter moderator(s) and alternates full name, institution, email
- Enter speaker(s) and alternates full name, institution, email
- Enter speaker title
- Review summary of information
Session Formats
An open call for program proposals is issued to the transplant community at large. All program proposals must be submitted online.
Please review session formats below and design your program submission based on the following format descriptions.
Congress Symposia (Sunday, June 20 - Wednesday, June 24, 2026)
Interactive Symposium:
- Definition: A group of experts who meet on an equal basis to review and discuss specialized, professional matters, before an audience. Q and A or panel discussion to close out the session.
- Must submit 2 Moderators, 3 Speakers, 2 Moderator alternates, and 3 Speaker alternates.
Hot Topic Debate:
- Definition: To stimulate interest and debate, arrange for two or three views of a controversial issue to be presented. There should be a clear “Setting the Stage Presentation”, “Pro”, and “Con” designation when submitting presentation titles.
- Must submit 2 Moderators, 3 Speakers, 2 Moderator alternates, and 3 Speaker alternates.
- Speaker 1 – “Setting the Stage”
- Speaker 2 – “Pro”
- Speaker 3 – “Con”
Meet-the-Expert Presentations:
- Definition: This session is a conversation-based discussion- similar to a Fireside Chat session.
- Intended to be a small group audience.
- The purposeful layout is designed to allow interaction and discussion while creating new connections.
- This setting is a relaxed, informal atmosphere.
- No formal power point presentations.
- Must submit 2 Speakers and 2 Speaker alternates that will speak on the SAME topic during program submission.
In-Depth Symposia (Saturday, June 20, 2026 Only)
In-Depth Symposia:
- Definition: Half day sessions designed around a specific topic of interest. These sessions provide in-depth state-of-the-art information focused both on clinical and research areas from various perspectives, allowing attendees to make connections and incorporate the knowledge acquired into their everyday practice. This session will be divided into two parts with a 30 minute break.
- Must submit at least 2 Moderators, 8 Speakers, 2 Moderator alternates, and 8 Speaker alternates.
Campfire Sessions:
- Definition: Informal interactive sessions, such as campfire sessions, create a relaxed and open environment for discussion. Participants gather in a circle and engage in a collaborative conversation, sharing experiences and ideas in an informal and friendly setting.
- Must submit 2 Moderators, 2 Moderator alternates, 2 Speakers, and 2 Speaker alternates.
Please Note: If you would like to add any additional comments regarding your program, please enter it at the bottom of your session description.
Program Topic:
The following program topics are designed to provide program committee guidance when reviewing submissions and allocating programs. You will need to select the program topic that BEST applies to your submission.
- Admin
- APP
- Basic Science/Immunology
- Heart
- HLA
- ID
- Kidney
- Liver
- Lung
- Other
- Pancreas
- Pediatric
- Pharmacy
- Professional Development
- Psychosocial & Ethics
- Public Policy & Regulatory
- Small Bowel
- Translational
- VCA
- Women’s Health
Keywords
Selecting keywords that apply to your submission will assist attendees when building their onsite schedules and navigating the program. Click here to view the list of keywords.
Session Description
Each program submission will need to provide a brief description that can be used to promote the session.
Goals and Objectives
Each program submission will need to provide 3 Goals and Objectives.
Submission Hot Topic
To help our attendees find sessions relevant to their interests, submitters have the option to identify a Hot Topic to which their session pertains. This is optional; not selecting a Hot Topic will not negatively impact your submission.
- Adverse Events/Complications in Transplant Recipients
- Allied Health Profession and Administration Related Topics
- Immunology/Immunosuppression
- Organ availability and Assessment
- Societal/Public Policy/Ethical/Governmental/ Administrative infrastructure
- Technology Innovation and Application
- Transplant Education
Review
The Program Planning Committee members will review and evaluate each submission.
All programs will be evaluated and scored using this rubric based on 5 areas:
- Content: The proposal’s content clearly illustrates thoroughness, quality, and clarity.
- Learning Outcomes: The proposal includes well-developed learning outcomes that will add to attendee learning and development.
- Innovation/Creativity: The proposal represents innovative and/or creative approaches to professional practices, theory, or research.
- Relevancy: The proposal articulates a clear connection to an area/topic of the Congress.
- Organization of Topics/Speakers: The proposal is well-organized and includes topics and speakers that would be engaging to attendees.
Please review the rubric prior to submitting your proposal to ensure you understand how your session will be scored.
Selection
The Program Planning Committee will meet in August to formally select the programs to be presented at the conference. Programs will be formally evaluated and discussed based on their scores from the initial review process.
Program Acceptance Types:
- As-is, with no change
- Accepted with edits:
- Possible changes may be made to session/presentation titles, speakers or moderators, or use ideas from your program in combination with other submitted proposals.
Programs may be rejected due to:
- Review scores too low
- Too similar to past presentations
- No new data is being presented
- Overlap of other programs being presented
- Topics are not fully developed
Notification
ATC Staff will send notifications on the status of your program proposal at the end of September 2025. Notifications are sent to the program submitter only. Submitters should not contact any proposed speakers or moderators; all communication will be sent from the ATC staff.
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